PRIVACY NOTICE FOR HEXA ACCOUNTING

1. Purpose of This Notice

This Privacy Notice outlines how Hexa Accounting collects, uses, protects, and shares your personal data. We are committed to adhering to U.S. federal and state privacy laws, including but not limited to the California Consumer Privacy Act (CCPA), as well as Digital Advertising Policies and any other applicable data protection regulations.

Please read this notice carefully to understand how your personal information is managed.

2. About Us

Hexa Accounting serves as the "data controller," meaning we decide how your personal data is collected and processed. We prioritize transparency and ensure your data is handled responsibly, securely, and in compliance with relevant laws.

For any inquiries regarding this Privacy Notice, you may contact our Data Protection Officer using the details provided in Section 11.

3. How We Collect Your Personal Data

We collect your personal data in the following ways:

When you request a proposal or engage our services.
When you communicate with us via email, phone, or other means.
From publicly available sources, such as business directories or registries.
Through our website when you fill out forms, sign up for services, or interact with us digitally.

We ensure that all data collection is transparent and complies with Digital Advertising Policies by avoiding deceptive or misleading practices.

4. Types of Personal Data We Collect

The personal data we may collect includes:

Contact information (name, address, email, phone number).
Identification details (Social Security Number, Taxpayer Identification Number).
Financial information (bank details, salary, tax codes).
Communication records and details of services provided.
Data collected through cookies and online interactions (only as permitted by applicable law).

5. How We Use Your Personal Data

Your personal data is used for the following purposes:

To deliver the services you request, such as tax preparation, payroll, and compliance consulting.
To comply with legal obligations, including tax filings and reporting.
To send service-related updates or promotional communications (with your consent).
To improve user experience and analyze service performance.

We do not engage in deceptive or manipulative data usage and ensure compliance with Digital Advertising Policies by respecting user choices and preferences.

6. Data Sharing

We may share your personal data with trusted third parties to provide our services, as required by law or as necessary for business operations. Examples include:

Regulatory authorities like the IRS or state tax agencies.
Service providers (e.g., IT or legal consultants) for operational support.
Third-party platforms used for payroll, accounting, or advertising purposes (with data safeguards in place).

All third-party providers must comply with strict confidentiality and data protection standards.

7. Data Security

We use robust security measures to protect your personal data from unauthorized access, alteration, or loss. These include encryption, secure storage, and access controls to ensure your data is handled responsibly.

8. Your Rights

Under U.S. privacy laws, you have the right to:

Access the personal data we hold about you.
Request corrections or deletion of your data.
Opt out of certain data processing activities, including marketing communications.
Understand how your data is used and request further clarification.

To exercise your rights, contact us at info@hexaaccounting.com.

9. Data Retention

We retain personal data only for as long as necessary to:

Fulfill the purposes for which it was collected.
Comply with legal or regulatory obligations.

Retention periods are determined based on legal requirements, service agreements, and operational needs.

10. Changes to This Notice

This Privacy Notice may be updated periodically to reflect changes in regulations, business practices, or Digital Advertising Policies. The most recent version will always be available on our website at www.hexaaccounting.com

11. Contact Us

If you have any questions or wish to exercise your data rights, please contact: info@hexaaccounting.com

This privacy notice was last updated on 20^th January 2025.